Requesting and Confirming Letter

Big Hit Company

Seoul Gangam,-gu, 200896 Cheong-gu, South Korea

December 16, 2016

Eunha Jung

Yeojachingu Conference Center

305 Navillera Lane

Seoul, Korea 9297

Dear Ms. Jung,

In our telephone conversation two days ago, we discussed plans to celebrate the anniversary of our company at your conference center. I would like to confirm those plans.

The date of the Anniversary of our company is January, 15^th 2017. The hours are 1:00 P.M to 7:00 P.M. One hundred fifty people will be attending. We will need one large room.

As we discussed, we will need a microphone and speakers in the large room as well as a computer projection system.

On January 15^th, we will have a catered lunch and dinner. I would appreciate your faxing me the menu choices as soon as possible, but no later than Thursday, January 5^th.

I would also appreciate receiving the projected costs for our one day meeting. You do not need to include the lunch and dinner catering costs at this time. Could you e-mail me your cost projections by December 23^rd? I will give you final confirmation of our reservation by close-of-business on the 23^rd.

I want to thank you for your help in planning our company anniversary. I look forward to meeting you next week when I come to look over your facilities.

Best wishes,

Seokjin Kim

Special Projects Officer

YEOJACHINGU CONFERENCE CENTER

305 Navillera Lane

Seoul, Korea 9297

December 20, 2016

Mr. Seokjin Kim

Special Projects Officer

Cheong-gu,

Seoul Gangam,-gu, 200896

Dear Mr. Kim,

Thank you for your December 16^th letter expressing interest in Yeojachingu Conference Center. This letter will confirm our subsequent telephone call discussing plans for your company anniversary.

We understand your company would like to reserve our conference facilities January 15^th. One hundred fifty people will attend your company anniversary. You will need one large room.

As you requested, we will provide a microphone and speakers in the large room, as well as a computer projection system. We understand that you are bringing your own computer. We need to know the computer’s model and operating system. Please provide us this information two weeks before the start of the conference.

In large room, we will also provide thirty tables and a monitor and VCR. Please let us know whether you want 4’ square tables or 5’ round tables. This request can be submitted one week before the conference.

On January 15, we will provide a buffet lunch and dinner. The menu choices were emailed to you last Thursday. Please tell us your menu selections one week before the conference.

As you requested, I emailed the projected costs two days ago. After you decide on the required equipment and the type of lunch and dinner, we can finalize the cost estimate.

I appreciate having the opportunity to plan your company anniversary. We look forward to showing you our facility when you visit next week.

Sincerely,

Eunha Jung

Meeting Planner